Policies & Procedures, Designed and Written Bespoke for your

🛡️ Policy & Procedure Documents for Sports Clubs, Martial Arts Gyms, Children’s Activities, Sports Coaches & Gyms

Stay compliant, protect your members, and run your club professionally — without the stress of writing everything from scratch.

We offer a full suite of professionally written policies and procedures designed specifically for martial arts organisations, combat gyms, and sports coaching clubs. Each document is crafted to meet current UK standards, including GDPR and safeguarding regulations.

📋 What’s Included?

You can purchase any document individually for £4, or get the complete 9-document bundle for just £28 (save over 22%), these include:

🔐Safeguarding Children & Vulnerable Adults

A fully detailed policy in line with government expectations to protect children and vulnerable adults in your care. Includes signs of abuse, reporting steps, responsibilities, and legal obligations.

⚖️ Health & Safety Policy

Outlines your commitment to maintaining a safe environment in all training spaces, including risk reduction, emergency procedures, and instructor responsibilities.

🔏 Data Protection & GDPR

A GDPR-compliant document that explains how your club collects, stores, and processes personal data — essential for clubs storing client or member information.

📱 Social Media Use Policy

Set clear guidelines for safe, respectful and responsible online communication between coaches, members, and parents — including rules around sharing media.

🤝 Code of Conduct

A universal code for instructors, volunteers, students, and parents — promoting respect, discipline, fairness, and safety inside and outside the dojo or sport environment.

📝 Complaints & Disciplinary Procedures

Outlines a fair and transparent process for dealing with concerns or misconduct — from reporting to resolution, helping protect everyone involved.

🌍 Equality & Diversity Statement

Show your commitment to inclusivity and non-discrimination regardless of race, religion, gender, sexuality, age or ability. Promote a safe and respectful training space.

✍️ Volunteer or Coach Agreements

A clear, professional agreement form for anyone instructing or volunteering at your club, outlining expectations, responsibilities, and legal compliance.

⚠️ Risk Assessment Template

A ready-to-use risk assessment template tailored to martial arts classes — adaptable for one-off events, workshops, or regular sessions.

💡 Why Choose This Pack?

✅ Written in professional, academic-style language
✅ Ready to print with your details in PDF format
✅ Ideal for insurance, licensing, and inspections
✅ Delivered by email so no waiting for the post
✅ Specifically designed for martial arts and sport settings

💸 Pricing

• £4 each — choose the ones you need
• £28 for the full 9-document bundle — best value!
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📩 To order, contact us by email at: yourcoach121@gmail.com

Need something more bespoke for your club such as Lesson Plans or Grading Syllabus's?

 
Just get in touch!